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Your Ultimate Guide to Wedding Invitations

Kim Argosino
Kim Argosino
Various brown wedding invitations on a table


Planning a wedding is an exciting and joyous occasion, but it can also come with its fair share of challenges. One of the most crucial aspects of wedding planning is often overlooked until the last minute: wedding invitations.

Crafting the perfect wedding invitations may seem like a simple task, but it’s one that requires careful consideration and attention to detail.  That’s why we’ve created this ultimate guide to wedding invitations! 

So, sit back, relax, and let us guide you through the ins and outs of wedding invitations. 

Table of Contents

How to Design Your Wedding Invitations

When it comes to designing your wedding invitations, it’s your chance to let your personality shine through! Here’s how you can design your wedding cards:

A pair of white heels and wedding invitations

Get Inspired

Before diving headfirst into the design process, take some time to gather inspiration. Flip through magazines, browse Pinterest, or even take a stroll through nature – inspiration can strike anywhere! Collect ideas that resonate with you and your partner, whether it’s a particular color scheme, a floral motif, or a gothic vintage vibe.

Choose Your Style

Now that you’re brimming with inspiration, it’s time to choose the style that best reflects your wedding theme and personality. Are you dreaming of a romantic backyard wedding? Opt for soft pastels and whimsical florals. Is your style more modern and sleek? Consider clean lines and minimalist designs. Whatever your vibe, make sure your invitations scream “you.”

Select Fonts and Colors

Fonts and colors play a crucial role in setting the tone of your invitations. Stick to one or two fonts to keep things cohesive and easy to read. Pair elegant scripts with clean sans-serifs for a timeless look. As for colors, choose hues that complement your wedding palette. Whether it’s classic black and white or bold and vibrant, make sure the colors reflect the mood of your celebration.

Add Personal Touches

Don’t be afraid to inject some personality into your invitations! Consider incorporating meaningful elements that tell your love story, whether it’s a custom monogram, a favorite quote, or a playful illustration. These personal touches will make your invitations feel truly special and memorable.

Keep It Simple

While it’s tempting to go all out with intricate designs and embellishments, remember that simplicity is key. A clutter-free layout ensures that your important information – like the date, time, and location – takes center stage. Plus, simple designs are often more timeless and versatile, ensuring that your invitations stand the test of time.

Proofread, Then Proofread Again

Before sending your invitations off to print, make sure to double (or triple) check for any typos or errors. It’s easy for small mistakes to slip through the cracks, so take your time and enlist the help of a trusted friend or family member to give your invitations a once-over. Trust us, you’ll thank yourself later!

Embrace DIY

Feeling crafty? Why not try your hand at DIY wedding invitation cards? From hand-stamped designs to watercolor washes, there are endless ways to add a personal touch to your invitations. Plus, DIY invitations can be a fun and budget-friendly way to get creative with your wedding stationery.

Seek Professional Help

If DIY isn’t your thing or you’re feeling overwhelmed, don’t hesitate to seek professional help. Wedding invitation designers and stationers are experts at bringing your vision to life and can guide you through the design process with ease. Plus, they’ll take care of all the nitty-gritty details, leaving you free to focus on other aspects of wedding planning.

Invitation Wording and Etiquette

When it comes to wedding invitations, the words you choose set the tone for your celebration and give your guests all the details they need. But figuring out what to say and how to say it can be a bit overwhelming. Don’t worry, though – we’re here to guide you!

Wedding invitations and a pair of heels

Basic Structure

Let’s start with the basics. A traditional wedding invitation typically follows a simple structure:

  • The Host Line: This is where you’ll mention the hosts of the wedding, usually the bride’s parents, the groom’s parents, or both sets of parents. For example, “Mr. and Mrs. John Smith request the pleasure of your company…”

  • The Request Line: Next comes the request for the guest’s presence. This can vary depending on the formality of your wedding. For a formal affair, you might use phrases like “at the marriage of their daughter” or “at the wedding of,” while for a more casual event, you can keep it simple with “invite you to celebrate the marriage of…”

  • The Couple’s Names: Finally, don’t forget to include the names of the couple getting married. Traditionally, the bride’s name comes first, followed by the groom’s name. For example, “Jane Doe and John Smith.”

Adding Essential Details

Along with the basic structure, your wedding invitations should include essential details such as the date, time, and location of the wedding ceremony and reception. Be sure to double-check these details for accuracy before sending out your invitations to avoid any confusion or last-minute changes.

RSVP Etiquette

RSVPs are a crucial part of inviting guests to your wedding, so make it as easy as possible to respond. Include a separate RSVP card with a pre-addressed and stamped envelope to encourage prompt replies. Don’t forget to set a clear RSVP deadline to ensure you have enough time to finalize your guest list and seating arrangements.

Handling Tricky Situations

Sometimes, navigating invitation wording can be tricky, especially when it comes to blended families, divorced parents, or unconventional hosting arrangements. The key is to be sensitive and inclusive in your wording. Consider using phrases like “Together with their families” or “With love and joy, we invite you to join us” to acknowledge everyone involved in your special day.

How to Address and Mail Invitations

Addressing and mailing your wedding invitations may seem like a straightforward task, but there are a few key details to consider to ensure everything goes smoothly. From addressing etiquette to postage considerations, we’ve got you covered with everything you need to know.

Different sizes of wedding invitations

Gathering Addresses

The first step in addressing your wedding invitations is compiling a guest list with complete and up-to-date addresses. Reach out to friends and family members to gather this information, and be sure to double-check for any spelling errors or missing details. Pro tip: Keep your guest list organized with a spreadsheet or online tool to make addressing your invitations a breeze.

Addressing Etiquette

When it comes to addressing your wedding invitations, there are a few etiquette guidelines to keep in mind:

  • Use proper titles and full names for guests, such as “Mr. and Mrs. John Smith” or “Ms. Sarah Jones.”
  • Address married couples with the husband’s name first, followed by the wife’s name (e.g., “Mr. and Mrs. John Smith”).
  • For unmarried couples living together, list their names on separate lines in alphabetical order (e.g., “Ms. Sarah Jones” and “Mr. John Smith”).
  • When inviting families, list parents’ names first, followed by the names of their children in age order (e.g., “Mr. and Mrs. John Smith and Family”).

Assembling Invitations

Once you’ve addressed your invitations, it’s time to assemble them for mailing. Start by placing the invitation facing up in the envelope, followed by any additional enclosures (such as RSVP cards or directions) in the order you’d like them to be seen. Pro tip: Use a glue stick or double-sided tape to secure enclosures in place and prevent them from shifting during mailing.

Choosing Postage

Before sealing your envelopes, it’s essential to determine the correct postage for each invitation. The size, weight, and shape of your invitations, as well as the number of enclosures included, will impact the postage cost. Take a sample invitation to the post office to have it weighed and measured, or use an online postage calculator to estimate postage costs.

Mailing Timeline

It’s essential to send your wedding invitations with enough time for your guests to RSVP and make travel arrangements if necessary. Aim to send out your invitations 6-8 weeks before your wedding date for local guests and 8-12 weeks in advance for out-of-town guests or destination weddings. Don’t forget to include a clear RSVP deadline to ensure timely responses.

Budgeting Tips for Wedding Invitations

Planning a wedding can be expensive, but there are plenty of ways to save money without sacrificing style when it comes to your wedding invitations. With a little creativity and savvy shopping, you can create beautiful invitations without breaking the bank.

Phone calculator used to budget for wedding invitations

Set a Realistic Budget

The first step in budgeting for your wedding invitations is to determine how much you’re willing to spend. Take a look at your overall wedding budget and allocate a reasonable amount for invitations. Remember to consider not just the cost of the invitations themselves, but also postage, additional enclosures, and any extras like custom stamps or envelope liners.

Explore Cost-Saving Options

There are plenty of ways to save money on wedding invitations without sacrificing style. Consider opting for digital printing instead of more expensive techniques like letterpress or foil stamping. Choose standard paper sizes to avoid extra charges for custom cuts, and keep your design simple to minimize printing costs.

Order in Bulk

Ordering your wedding invitations in bulk can often save you money per invitation compared to ordering smaller quantities. Consider combining your invitation order with other stationery items like save-the-dates or thank-you cards to take advantage of bulk discounts. Just be sure to order extra invitations to account for any last-minute additions or mistakes.

Final Thoughts

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With our ultimate guide, you’re equipped with all the knowledge and tips you need to create invitations that reflect your style and make it easy for your guests to celebrate with you.

But the journey doesn’t end here. As you continue planning your dream wedding, remember that every detail, from the invitations to the photography, plays a role in making your day truly complete.

Speaking of photography, if you’re in need of stunning photographs to capture every precious moment of your wedding day, look no further than Photo Kings

As a top provider of photography services, Photo Kings boasts a team of the best photographers across Canada. With our incredible customer experience, gorgeous photos, and affordable rates, you can trust Photo Kings to capture every moment of your special day with perfection.

So, what are you waiting for? Request a quote from Photo Kings today and take the next step towards creating memories that will last a lifetime.

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