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When Should Wedding Invitations Be Sent Out?

Kim Argosino
Kim Argosino
Wedding rings on top of wedding invitations


So, picture this: you’re getting ready to tie the knot, and suddenly, it hits you—when on earth should you send out those wedding invitations?

But don’t sweat it, because we have your back! In this article, we’ll discuss factors that influence the timing of your wedding invitations, as well as everything you need to know about save-the-dates. We also have communication tips for you so you can reach out to your guests in the best way possible.

Let’s go!

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Factors That Influence When to Send Out Wedding Invitations

When it comes to sending out wedding invitations, timing is everything! There are several key factors that influence when you should pop those invites into the mail. Let’s break it down:

Two white wedding invitations on a table

Wedding Date

Your wedding date is the starting point for planning when to send out your invitations. The general rule of thumb is to send them out around 6 to 8 weeks before the big day. This gives your guests enough time to make arrangements but isn’t so far in advance that they forget about it.

Guest List Size

The size of your guest list can impact the timing of your wedding invitations. If you’re having a smaller, more intimate affair, you might be able to send out your invites a little later. However, if you’re inviting a large number of people, it’s a good idea to give them plenty of notice, so sending them out a bit earlier might be wise.


Where you’re tying the knot can also play a role in when to send out your wedding invitations. If you’re having a destination wedding or if a lot of your guests will need to travel, you’ll want to send out your invites earlier—think 3 to 6 months in advance—to give everyone time to make travel arrangements and book accommodations.

RSVP Deadline

Setting a clear RSVP deadline is crucial for planning your wedding, and it can also impact when you should send out your invitations. You’ll want to give your guests enough time to RSVP, so make sure your invitations go out with ample time before the deadline—usually around 3 to 4 weeks before the wedding.

Sending Your Save-the-Dates

So, you’ve set your wedding date, and now it’s time to spread the word! Save the dates are like the prelude to your wedding invitations—they give your guests a heads-up about your big day and ensure they mark it on their calendars early. Here’s everything you need to know about save the dates:

Preparing save the dates and wedding invitations

What Are Save-the-Dates?

Think of save-the-dates as your wedding’s official teaser trailer. They’re a way to announce your wedding date and let your guests know that they should clear their schedules because something amazing is coming their way!

Why Send Save-the-Dates

Sending save the dates serves a few essential purposes. First, they give your guests plenty of notice so they can make travel arrangements if needed. Second, they help ensure that your nearest and dearest can save the date and be there to celebrate with you on your special day. And third, they build anticipation and excitement for your wedding—after all, who doesn’t love receiving a beautiful card in the mail?

When to Send Save-the-Dates

As for timing, aim to send out your save the dates around 6 to 12 months before your wedding. This might seem early, but trust us, your guests will appreciate the heads-up, especially if they need to make travel plans or request time off work.

Who Gets a Save-the-Date?

When it comes to deciding who makes the cut for your save-the-date list, think about who you want to invite to your wedding. This typically includes close family and friends, as well as anyone who will need to travel to attend your wedding.

What to Include

Keep your save-the-dates simple and sweet. Include your names, the date of your wedding, and the location (if you’ve already nailed down a wedding venue). You can also include a note letting your guests know that a formal invitation will follow, so they know to keep an eye out for it.

Save-the-Date Alternatives

If you’re feeling creative, there are plenty of fun alternatives to traditional save-the-dates. Think magnets, postcards, or even a digital save-the-date sent via email or social media. Just make sure whatever you choose reflects your personalities and gets your guests excited for the main event.

How to Communicate With Your Guests

Communication is key when it comes to planning your wedding, especially when it comes to keeping your guests in the loop! From sending out your wedding invitations to following up on RSVPs, here are some tips for communicating with your guests in a fun and friendly way:

An RSVP to be sent as wedding invitations

Sending Out Your Wedding Invitations

Your wedding invitations are the first point of contact between you and your guests, so make sure they set the right tone! Use clear, concise language to convey all the important details—like the date, time, and location of your wedding—and don’t forget to include the RSVP deadline. And if you’re feeling creative, consider adding a personal touch like a fun illustration or a heartfelt message to get your guests excited for the big day.

Following Up on RSVP

Once your wedding invitations are out in the world, it’s time to start chasing up those RSVPs! While it’s normal to have a few guests who forget to respond, don’t be afraid to reach out and gently remind them of the deadline. You can send a friendly text or email, or even give them a call to check in. Just remember to keep it light and playful—after all, you’re all in this together!

Providing Additional Information

As your wedding day approaches, you may need to provide your guests with additional information—like directions to the venue, details about accommodation options, or suggestions for local attractions. Consider creating a wedding website where you can share all this information in one convenient place, or include a separate information card with your wedding invitations.

Answering Guest Questions

Your guests may have questions about the wedding—like what to wear, whether they can bring a plus one, or if there will be vegetarian options at the reception. Be prepared to answer these questions promptly and courteously, either via email, phone, or in person. And if you’re not sure of the answer yourself, don’t hesitate to ask your wedding planner or another trusted source for help.

Keeping Guests Informed

Finally, it’s essential to keep your guests informed of any last-minute changes or updates to your wedding plans. Whether it’s a change of venue due to bad weather or a sudden change in the schedule, make sure you communicate these changes clearly and promptly to avoid any confusion or disappointment.

Final Thoughts

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In conclusion, determining when to send out wedding invitations is a crucial step in the wedding planning process. By considering factors such as the wedding date, guest list size, and location, couples can ensure that their invitations reach their guests in a timely manner.

As you get into the heart of wedding planning, remember that capturing the magic of your special day is just as important as sending out those invitations. That’s where Photo Kings comes in! 

As the top provider of photography services in Canada, Photo Kings boasts a team of the best photographers. Whether you’re dreaming of timeless wedding portraits or stunning landscape shots, our diverse skill sets and commitment to excellence ensure that we can meet nearly any photography need.

So, if you’re looking for an incredible customer experience, gorgeous photos, and affordable rates, look no further than Photo Kings. Request a quote from our team today and let us help you capture the moments that will last a lifetime.

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