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Top 9 Wedding Vendors You Need For Your Big Day

Kim Argosino
Kim Argosino
A list of wedding vendors


We get it, planning a wedding is tough, where decisions can range from “Should we invite that long-lost cousin?” to “Do I really need a cake that tall?” 

Beyond these little questions, you need to ask yourself the major players as well – which wedding vendors do you need for your big day?

If you haven’t found the answer yet, we have them here for you!

Table of Contents

1. Wedding Venue

Would you like to exchange vows under twinkling fairy lights or dance the night away in a grand ballroom? The right venue can elevate your wedding from ordinary to extraordinary!

A finished wedding venue as a wedding vendor

How to Choose the Right Venue

Choosing the perfect venue may seem like a daunting task, but fear not! We’re here to make it as easy as saying “I do” (almost). Here’s what to consider when selecting the ideal setting for your celebration of love:

  • Capacity: Find a venue that can comfortably accommodate your guest list without feeling like you’re squeezing into your grandma’s cozy living room. You want everyone to have room to bust a move on the dance floor without unintentional elbow jabs.
  • Location: Consider the location carefully. A beachfront ceremony might be idyllic, but if half your guests are landlocked, your vision might not work out. Ensure that your chosen location is easily accessible to your nearest and dearest.
  • Ambiance: Think about the ambiance you desire. Whether it’s rustic charm, modern sophistication, or garden elegance, the venue should resonate with your aesthetic. Remember, the right ambiance sets the mood for your entire celebration.
  • Budget: Last but definitely not least, consider the cost. Your dream venue should be within budget, so you can allocate funds for other essential wedding vendors. We want you to have your cake and eat it too—literally and metaphorically!

2. Caterers

Caterers prepare everything from mouth-watering cupcakes to the pièce de résistance. And yes we know – choosing the right caterer is like assembling the Avengers of your wedding vendor team. It will be challenging, but that’s why we’re here!

Caterers cooking as wedding vendors

How to Choose the Right Caterer

Can’t seem to find the right wedding vendor for food? Here are considerations to follow:

  • Tasting Session: Schedule a tasting session with potential caterers. Don’t be afraid to savor every bite – after all, you want your guests to experience the best food possible on your big day.
  • Take Note of Allergies: Check if the caterer can accommodate dietary restrictions and allergies. Nobody wants unexpected food drama at a wedding. Ensure that your caterer can cater (pun intended) to various dietary needs and adjust their ingredients accordingly. 
  • Presentation: The way food is presented is almost as important as how it tastes. Discuss your vision with the caterer – do you fancy a buffet-style feast, a plated masterpiece, or perhaps food stations that encourage mingling? The right presentation completes your dining experience.
  • Service: A great meal is not just about the food; it’s about the service too! Consider how the staff will interact with your guests. Polite, professional, and smiling servers can turn a meal into a memorable experience.

3. Florists

From stunning bouquets to enchanting centerpieces, florists have the power to infuse your celebration with romance. It’s important to really work with a florist that understands what you want. Or else, your wedding might end up looking like a floral massacre!

A florist arranging flowers for a wedding

How to Choose the Right Florist

Selecting the right florist requires a keen eye for detail and a dash of floral finesse. Here are factors to consider:

  • Portfolio: Start by perusing the florist’s portfolio. Look for a variety of arrangements as well as the types of flowers they usually work with. See if you can find pieces that match your vision.
  • Bouquet: Don’t forget the bouquet! Work closely with your florist to create the bouquet of your dreams. Consider the size, shape, and color scheme. You’ll want the bouquet to stand out but not outshine you!
  • Timeline: Discuss the floral timeline with your florist. You don’t want blooms wilting before the big moment – that may end up making you cry harder than your partner’s wedding vows! Ensure they understand the logistics of delivery, setup, and any necessary floral changes throughout the day. 

4. Wedding Planner

Meet your wedding superhero – the wedding planner! From managing timelines to handling unforeseen hiccups, these event gurus are the unsung heroes when planning your wedding

Planner organizing an event as a wedding vendor

How to Choose the Right Wedding Planner

Choosing a wedding planner is one of the most difficult decisions you’ll make. These professionals handle almost everything about your wedding, so they can literally make or break your big day. 

  • Organizational Skills: Your wedding planner should have organizational skills that rival Marie Kondo. From coordinating with wedding vendors to keeping timelines on track, a planner who knows the magic of tidy logistics ensures a stress-free experience.
  • Vendor Communication: A wedding planner who has a black book of trusted wedding vendors is like a golden ticket to a flawless celebration. Ensure your planner has connections in the industry and can bring together a dream team of wedding vendors who will make your vision come to life.
  • Crisis Control Skills: Murphy’s Law has no place at your wedding. A great wedding planner should handle unforeseen issues with grace and a cool head. They should be equipped with a metaphorical wedding day utility belt, ready to tackle any unexpected surprises!

5. Bridal Attire

Cue the drumroll, because it’s time to talk about the star of the show – your bridal attire! Warning –  finding the perfect wedding gown might involve a few happy tears!

A bride wearing a wedding dress

How to Choose the Right Bridal Attire

Here are five factors to consider when hunting for the gown that will make Cupid high-five himself out of glee:

  • Style: Your gown should resonate with your personal style. Are you a classic beauty, a boho goddess, or a modern trendsetter? Your bridal attire is a reflection of your style.
  • Body Type: Consider your body type when choosing a gown. Whether you’re flaunting an hourglass figure or channeling your inner athletic goddess, the right gown should accentuate your best features.
  • Tailoring Options: The fit is everything (take it from us!). A skilled tailor will ensure that your gown fits like a glove. The last thing you want is a gown that doesn’t feel like a second skin!

6. Hair and Makeup Artists

Prepare for the glam squad – the hair and makeup artists who are here to transform you into the radiant version you’ve always dreamed of! From subtle glow-ups to full-blown red carpet glam, these beauty wedding vendors will ensure you shine as bright on your day.

Woman applying makeup on a bride as a wedding vendor

How to Choose the Right Hair and Makeup Artists

Here are factors to consider when choosing the artists who will make you glow on your big day:

  • Trial Session: Schedule a trial session with potential make-up artists. Use this time to communicate your preferences, test different looks, and ensure you and your artists are on the same beauty wavelength. 
  • Products: Discuss the products they will use on your face and hair. Quality products contribute to the longevity of your bridal getup, ensuring you stay radiant from the ‘I do’ to the last dance.
  • Timeline: Discuss the glam-up timeline for the big day. Punctuality is key when you’re on a tight wedding schedule.

7. Entertainment

DJ or Band? Why not both? These entertainers are about setting the vibe, creating the atmosphere, and ensuring your guests have a blast.

A DJ performing at a wedding as a wedding vendor

How to Choose the Right Entertainment

Here are factors to consider when selecting the artists who will keep the energy alive in your celebration:

  • Versatility: Discuss with potential entertainment vendors to ensure they are flexible with various genres. After all, you want your wedding to feel like your favorite music festival!
  • Interactive Elements: Seek entertainers who know how to engage a crowd. It’s like choosing the life of the party – they need to know how to keep the energy high. Whether it’s a lively wedding DJ, a charismatic band, or a combination of both, look for artists who can turn your wedding into a joyous celebration.
  • Technical Equipment: Ensure your entertainment vendors have top-notch equipment and the technical expertise to avoid any unexpected hiccups. Don’t forget to also inquire if they have backup equipment available. 
  • Contracts: Review contracts with a fine-tooth comb. Ensure all services, costs, and expectations are clearly outlined in the contract. This avoids any last-minute surprises and ensures that both parties are on the same page.

8. Photographers

Choosing the perfect photographer is like finding a partner in crime for your wedding – you want someone who understands your vision, has a knack for storytelling, and won’t accidentally crop out Aunt Mildred from that family photo!

Photographer working as a wedding vendor

How to Choose the Right Photographer

Here are factors to consider in your quest for the photography superhero:

  • Portfolio: A stellar portfolio showcases a photographer’s documentary style, creativity, and ability to capture diverse moments. Ensure their previous work aligns with the vision you desire for your wedding.
  • Personality: Chemistry with your photographer is crucial. Think of them as your partner – someone who can make you feel comfortable, bring out your best angles, and even crack a joke to capture that genuine smile!
  • Editing: Inquire about their post-production process. A skilled photographer knows how to enhance colors and refine details. Make sure their editing style aligns with your aesthetic preferences too.
  • Timeline: Discuss the wedding day timeline with your photographer. You want someone who can smoothly navigate through the schedule, ensuring they capture all the key moments without feeling rushed. 

9. Videographers

Selecting the perfect videographer is like casting the director for your very own blockbuster film – you want someone who understands your vision, knows how to capture the essence of your love story, and won’t accidentally record Uncle Bob’s epic dance moves in pixelated glory!

A videographer working as a wedding vendor

How to Choose the Right Videographer

Here are factors to consider in your quest for the right videography virtuoso:
  • Audio Equipment: Discuss audio options for vows and speeches. You don’t want your “I do’s” to sound like a whisper in the wind. Ensure your videographer has the right gear to capture clear audio.
  • Visual Vibes: Check their visual style. Ensure their style aligns with your vision. After all, you don’t want your wedding video to feel like a mismatched mashup.
  • Tech Talents: You don’t need to be a tech guru, but ensure your videographers are. Ask about the cameras, microphones, and drones – yes, drones! You want your wedding video to be as visually epic as the latest Marvel movie (but perhaps not that expensive to make!).

Final Thoughts

As you bring together the elements for your dream wedding, choosing the right team of vendors is like casting the perfect crew. From the venue to the flowers, every detail matters. 

Now, one of the wedding vendors you’ll need is a skilled photographer. And if you’re looking for the best one, Photo Kings is your best bet! 

What makes Photo Kings unique is our dedication to your peace of mind. With a risk-free policy, we guarantee a full refund up to 90 days before your photo shoot. That’s confidence in our service like no other!

Whether you’re twirling in your beautiful gown, enjoying a delicious feast, or creating a love story fit for the big screen, Photo Kings ensures those moments are frozen in time. Connect with us now for a quote and let your wedding day be remembered through the lens of our skilled photographers!

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